How to book an airport transfer for someone else

Part of our How to book your Edinburgh Airport transfer guide

Who books for someone else?

• Parents booking for a student arriving for term at St Andrews, Dundee, Stirling or Edinburgh.
• Families collecting older relatives who would rather not use public transport.
• Couples arranging transport for wedding guests.
• Companies and PAs booking for visiting clients, speakers and new staff.
• Hotels and holiday let owners arranging a welcome pickup for their guests.

What to include in the booking

1. The traveller's full name, exactly as you want it on the name board.
2. Their mobile number (one that works abroad) and yours.
3. Their flight number and landing date and time.
4. Where they are going, with the full address and postcode.
5. Passengers and luggage, plus any child seats.
6. Anything they need to know, such as a key collection time at student halls.

Use our booking checklist to make sure nothing is missed.

Keeping both of you updated

Tell us who should receive updates. We can message the traveller when the driver is waiting, and keep you informed too, so you know they have been met and are on the way. This is especially reassuring for parents of students arriving in Scotland for the first time.

Name board greeting

For guests and clients, a name board in the arrivals hall makes a good first impression and means they do not have to look for anyone. Your driver helps with their bags all the way to the car. Read how meet and greet works at Edinburgh Airport.

Paying for someone else

You can book and pay yourself, so the traveller does not have to handle any payment on arrival. For regular bookings for staff or clients, ask about a business account.

Return journeys

If you know when they fly home, book the return at the same time and save 10%.

Frequently asked questions